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Event Planning

by KBerg — last modified 2009-08-10 14:48

Event planning and coordination assistance for your next event, whether it's on-campus or at another location of choice!

The Donald L. Houston Center, located prominently in the Research Park (Map) of Texas A&M University, offers the perfect environment for hosting your seminars, workshops and conferences. The Continuing & Professional Studies Office (CAPSO) manages the public meeting space within the Donald L. Houston Center (Handicap Accessible).

Brochure (pdf)

Room Request (submit pdf)

Room Request (print pdf)

Room Rates and Services Pricing (pdf)

Don't know where to start? Download this checklist!

What our clients are saying!

Located in the heart of Texas (central to Houston, Austin, and Dallas) - Directions
Less than ten minutes from Easterwood Airport served by American Eagle and Continental airlines
On six acres in the Texas A&M Research Park with easy access to Texas A&M University―its faculty, facilities, and talent base
Outdoor picnic area with nearby park for daytime or evening recreation
CONVENIENT private parking
Meeting space: 150-seat auditorium, executive conference room, and large lobby for receptions
Breakroom for lunch and breaks which seats 40

Auditorium-style seating for up to 150 with flip-up desks. Executive Conference room seats 10 with 10 additional chairs around perimeter.

Alternate Facilities

NOTE: Room availability is subject to change.

The Continuing & Professional Studies Office (CAPSO) is dedicated to personalized customer service and complete event planning. The professional staff at CAPSO works side-by-side with you to design the format that enhances the effectiveness of your event. Guests and clients of CAPSO are guaranteed superior service at the group's conference facility or at a location of your choice. Our staff welcomes the chance to explore your event needs and provide a tour of our facilities!

Pre-Event

Begin to plan your event - download this logistics planning checklist!
Reserve meeting space & accommodate parking needs
Implement the conference you have in mind or... design the program to accomplish your objectives
Identify and select appropriate speakers and key participants
Provide marketing services
Provide turnkey travel/lodging management (local lodging)
Arrange local transportation & catering
Maintain online registration/payment and participant information
And more...

During Event

Welcome participants & distribute name tags/materials
Meet and direct conference facilitators, caterers, etc
Provide administrative support (copies, faxes, messages, local information)
Assist with multimedia needs

Post-Event

Reconcile billing invoices
Provide financial statement
Collect, tabulate, and deliver participant evaluations
Conduct a “post-conference wrap-up” to assess the conference and ensure future success
Discuss future event-planning needs to provide continuity for your next program

Client Testimonials

Everything was perfect. Everyone is so kind and helpful and accommodated our every need. Facilities are great.

T. Gunnels, Texas Cooperative Extension

Thank you for helping us have a successful and memorable parents banquet.

- H. Pendleton, Squadron 20

This is our third event held with CAPSO at the [Houston Center] and each time we experience a more functional event and supportive event planning because of the overall CAPSO center. Thank you for helping our events run so smoothly.

- I. Camarillo, Nutrition & Food Sciences, Texas A&M University
They were helpful every step of the way... timely in getting back with us when we had questions... always courteous and I can't wait to work with them again.

- C. Lewis, Petroleum Engineering, Texas A&M University
Everyone in the building was very helpful and courteous. Teaching and conference rooms had everything we needed and were very clean.

- M. Pipkin, Health Science Center, Texas A&M University
Wonderful facilities and amazing help throughout the event! Thanks for everything!

- A. Trogus, Petroleum Engineering, Texas A&M University

The team has helped us to organize a world-class International Symposium on Statistical Physics and Quantum Field Theory. I can compare the level of service with those provided by UN-funded International Centre for Theoretical Physics in Trieste, Italy, which organizes about 100 international conferences each year. Great job!

- I. Lyuksyutov, Physics, Texas A&M University

I do appreciate all the help your staff offered. Things went extremely smooth because of it and your facilities are so great!

- K. Beladi, Petroleum Engineering, Texas A&M University

You will be our first choice for future conferences.

- L. Law, Institute of Renewable Natural Resources

"Excellent" represents my regard for CAPSO's customer focus and value to me in allowing me to present a high quality outreach program on the campus of Texas A&M.

- D. Chalmers, Soil & Crop Sciences, Texas A&M University"It has been a true pleasure working with the staff at CAPSO, especially Maxine. She is always there and ready to help!

- L. Olivares., National Center for FAZD, Texas A&M University

I would refer others to have their event here. Maxine was so helpful as was the rest of the staff. Preston is always helpful with online registration.

- D. Gonzales, College of Architecture, Texas A&M University